Problem of the organization Essay

The subr knocked out(p)ine of this slip-up is to generalize the bureau and the hassle the brass section has faced and intermits attainable beginnings. The troupe is apportioning plump smell symmetry notion to improve the employee satisf exploit. Work life- period symmetry is intended to chief(prenominal)tain the residuum amid massage life and face-to-face life. That is favourably effect to the organization as vigorous as the employees. YTB Bank has faced laid- rump absorbedeeism situation. Even though wantingeeism is the practice of on a regular earth ride outing away from bleed, here I entertain identified the absenteeism as a chief(prenominal) puzzle in the case. at that placefor I withdraw ac live onledged what Absenteeism concern is?. on that point be m either forms to prevent from the absenteeism. Here, I train identified a a a few(prenominal)(prenominal) of them. Since the organization has faced the line of prunes ciphering the absente eism, I open identified the feasible ancestors to get loose from that. only on that point argon benefits and difficulties that the charabanc and the employees squeeze out face. Here the implementation of impart life balance has g unrivalled the awry(p) way. The reason is, employees do not understand the right implementation of the innovation.Because of that they atomic number 18 gather uping lots tractableness from the film director. For the problem of the case, I pee selected the silk hat practices carriage go off implement. prentice employment is the best practice to enlighten the problem. just now in that location atomic number 18 pros and cons of learnership. on that point are financial, tire out disputes and disadvantages of get under whizs skin basis employment. I permit given a thinkable base to get disengage of those problems. Finally, I recommend the possible solutions which crapper implement by the union. Problem program line and sym ptomsThe problem is four vote counters out of seven, requesting circulate at the similar period. Mr. Gamini as regional passenger car is facing a problem with requests reserve 4 of his fabricators out of the 7 at the self analogous(prenominal) meter. A. One pistillate narrator (A) has already g wizard on m some otherhood block and subsequently the cession of the verbalise leave quota she has to report back by next week, yet since her freshly born(p) baby was a immature genius still she is keeping the tiddler in the Neonatal unit of the capital of Sri Lanka infirmary and pissedwhile she has made cr feaste verbally request from Mr. Gamini to extend her leave. B.The second bank clerks m opposite has fallen in the fireside and fractured her leg and this teller cosmos the one and only child of the family had to flesh afterward her (B) mother and request at least one month leave. C. The threesome teller (C) has two little ones in the division 1 and 3 singly and ineluctably to go early by 12pm to furl her little ones after school metre since thither was no one to factualize anguish of them after school as they have bed to Colombo latterly and the other thing is her husband was a supervisor of a factory who is commonly r individuallying home late. D. The fourth one (D), most effective teller to be a victoror to Mr.Gamini after him with severe knowledge, sciences and experience as identified by Mr. Gamini is demanding to exempt herself for a few minutes from mundane scat in order to push her MBA. Symptoms Employees do not have proper(a) knowledge rough absenteeism. And at that place is no proper procedure to manage absenteeism. Polices of absenteeism is not divvy upfully established. on that point is not any ductile put to work ar ratement at the workplace. Literature Review Work-life balance is adjusting periodical activities to achieve a sense of balance mingled with work life and personal life.There are benef its of work life balance watchfulness. Those have reduced tune levels, at work and at home, greater focus and concentration, Higher levels of job satisfaction, The probability to participate to a greater extent fully in family and social life, More m to operate personal designs and hobbies and it is cause to Improve health of employees. Balancing the demands of a busy modus vivendi is not an clear thing to do, further is best managed by regularly reviewing and assessing priorities. lay goals around helps to identify what value highly. Managing prison term effectively is important.It chamberpot buoy be do through and through reviewing job activities, give priorities and success factors and create a boundary between balancing work and personal time-leave work at work where possible. Build resilience and have a positive spatial relation is essential. Avoid filtrate, mental exhaustion and burnout, frighten off affect to work productively. Maintain a healthy lifestyle, look after yourself, eat well, sleep well and set parenthesis a little time to exert or pursue an activity that dejection enjoy are other factors. Everyone experiences judge at some stage in their life.It is a way for us to know that something in our life is causing us concern and is affecting how we are opinion and feeling. Stress is not always bad. In small doses, it bottom of the inning help you run under pressure and motivate you to do your best, but when you are constantly running in emergency mode, your hear and soundbox even offs the price. Managing stress is nearly making a contrive to be able to screw effectively with daily pressures. The ultimate goal is to strike a balance between life, work, relationships, relaxation and fun. By doing this you are to a greater extent able to deal with daily stress triggers and meet these challenges head on.Some strategies that back help to look after the mind and body, and in turn help to ameliorate control behaviors that result from too much stress. Consequences Consequences of absenteeism is not only malign to an employees billinger, but the organizations shadow line. Alternatively, absenteeism could be an indication of managerial issues. As an example low employee morale and cyanogenetic work environment. Regardless of the reason, there is no suspect that the effects of absenteeism at work are resoundingly negative. Absenteeism hits the financial aspects of the organization.The absent member of stick out has the potential to be paid for not producing any product. This tidy sum be 100% wages for a period of time which falls pro-rate as the absent period continues. Workers who regularly cut down work or institute up late risk being permit go, forcing employers to go through the time and address of hiring and formulation alternates. Complicating matters is the equal of having to pay an pick employee to complete. Especially if defraud staffing forces managed to pay that man-to-man o ver time. Administration of the cover absenteeism, rescheduling other employee, possible extra pay for others to involve on the added amount of work.The added work load for peers is other problem. This adds greater pressure to others, requires a red-hot volume of the peers work to get to time for the absent employees responsibilities to be covered. give away absenteeism can cause tension among co-workers. Employees who show up to work regularly and on time feel frustrated that a chronically late or absent employee is giving them an increased workload by forcing them to fill in. They may as well mutter judgment on the persons perceived laziness. This anger can be aggravated further if no disciplinal action is ingestn.Great chance misconduct due to added work load or adding impudent responsibilities to novice employees product role deterioration can be brought about by work peers use high workloads. Dissatisfied guests may be resulted from that. electromotive force for other employees to be ac beau monde over-burdened and risk of them victorious time off which of course adds to the handbill effect. For those on languish term absentees there is the possibility that their employment lead be terminated. This requires evokement to start, followed by interview, induction and prepare to bring the new employee up to that skill level of the terminated employee.Absenteeism impacts on the cultivation and development of the employee base. If there is insufficient staff cover, employees may not be released for upskilling which adds to the lamentable performance of the overall organization. These are generic wine points, many an(prenominal) employers entrust bring a wider range of issues specific to their environment If the employee is unworthy personal problems, without a certain spot of flexibility and support from management, this can be even more detrimental than nonexempt absences. If managers show zero tolerance for any absenteeism, wor kers will feel compelled to come in regularly, even if they definitely should not be there.Solutions To prevent difficulties like this, YTB Bank could have followed procedures. There are way outs which possible for the entrust. A clear attendance policy. fictile scheduling. Good documentation. Incentive programs should be tie to attendance. Tie promotions to attendants. The employee is in charge of their destiny. wait at the current scheduling guidelines. fellow pressure drives individual accountability. Let employees come up with their own memorandums. Focus the real reasons for absence. Communicate regularly. Maintain contact with employees whilst they are absent from work.Take disciplinary action for unacceptable levels of absence. Include team games. burden attendance on the scorecard. Share the statistics with departments/sections. Since the bank has claimd Work-Life-Balancing-Dual-Responsibilities process for the employees, managers can not prune on the situation. Be cause of the he can remove Flexible Work Arrangements to handle. Flexible work arrangements are alternate arrangements or plans from the traditional working day and week. Employees may choose a different work schedule to meet personal or family needs.Alternatively, employers may initiate various schedules to meet their customer needs. There are flexible work arrangements can implement as the manager of YTB Banak. Since the teller is the employee of a bank who deals now with most customers. There should be a proper schedule to satisfy the customers. The tellers should have experience in cash handling and should have pleasant character. To direct a solution there are discipline to recognize. 1. How many tellers should be there at the same time Assume at least five tellers should be there to handle customers. 2. What are the days the number of customers is high.3. Whether there are additional employees in other sections (Internal Recruitment). 4. What is the financial position o f the company at the moment. Solutions for teller A harmonise to the case, teller A should get leave because of the unconscious situation she has faced. And she has made written request too. As a manager, Mr Gamini can not give her solution. Because of that she should be released from the problem. It is possible if manager can manage the problem with other three tellers. Pros and cons of the solution cashier A satisfied about the leave and she is happy.And she will prognosticate to report to the work as soon as possible. different employees also expect more flexibility from the manager. Solutions for teller B Asks teller B to take a person or relation to take care her mother. Or tell her to take her own solution to solve the problem without taking leave. Pros and cons of the solution teller B is getting foiled about the workplace and she will demotivate to work. Solutions for teller C The manager can introduce flexible working schedule for the tellers. teller C expecting go early to take her children. And teller D expects few hours of a day.Therefor, it is possible if D can come to work after 12 oclock while C can go home to take care of the children. Pros and cons of the solution C and D are happy with the solution. And the tellers can treat customers successfully. B is not happy with the solution and she is disappointing. It is harmful to organizations god will and the policies of the company. Because if the employees are exhalation early and come in the even out is will get the bad part for the people. Ask teller C to celebrate out a day care center near to the topographic point for children and manager can give half hour interval to take children and placed them in a day care center.Or manager can arrange a place to keep children within the office. And she can ask her relative to come and stay with them and take care her children. Solutions for Teller D Since the teller D required few hours of the day, it is better if the manager can give her one day leave for a week. Hence, she works four days in a weak and get one day leave. Pros and Cons of the solution Even though she is happy with the solution other employees also expecting excuses. Alternative Solutions 1. Discuss with the tellers at the same time and ask them to get together, reason and come up with a solution.And the same time inform them, at lest there should be five tellers in the office same time. Pros and Cons of the solution That is motivating employees to take decisions and understand the importance of their attendance their own. agree to that manager can arrange the work schedule. otherwise employees locatings can be alterationd. They will discourage of work and they will come up with solutions and the reasons for absentees. 2. Delegation the workload with other tellers in preferable schedule is another solution. It is possible arranged teller C and teller D on a roster basis for sunup and evenings and B to at be home. past to fill the blank of a tel ler, point the work with another five tellers. Pros and Cons of the solution Teller C, teller D and Teller B also happy with the solution. other tellers are getting frustrated. Because their workload is high. Other tellers getting pressure to finish work. And there is a big possibility to lay down mistakes. 3. Hiring new employees is another solution for that. The situation has not been going for a long time. Because of that manager can not recruit permanent employee. Because of that, the manager can mesh a person for a short time period.There are possible employment types which possible Probationers train mulish Term Contract Casual Employees seasonal Employment Outsourcing Pros and coquet of the solution There is an additional cost for the company. There are hiring cost, interviewing cost, salary and other administrative cost. But it is a long term coronation to the company. New spirit of the company. Recommended Solution Since the attitude and the behavior of the employ ees are very stiff to change, it is not perfectly work in a higher place most solutions. Because of that I suggest hiring an employee is the best practice for the problem.From the above employment types, Apprentice is the greatest practical solution. Apprenticeship Apprentice cannot be con fontred as a workman or an employee. Thus there is no contract of service between an employer and employee. An Apprentice is only if acquiring the knowledge of he/she is elicit in and an employer merely undertakes to train him. provided some statutes including Industrial Dispute constitute, EPF Act and Termination of Employment Act, have brought in an Apprentice within the definition of a workman. Taking on apprentices and trainees can provide real benefits for the company.A new apprentice or trainee can contribute importantly to the bottom line, with practical skills and knowledge acquired through their training. Taking on a new apprentice may also mean eligible for a range of disposal fin ancial assistance. They can be full-time, underemployed or school-based. But that is a cost for the company. Apprenticeships are available in many occupations in a broad range of industries. It can be increased labor disputes. By providing apprenticeship company can dish out their good will and company can a word the certificate after the period. That is beneficial for future enlistings. PrecautionsTraining inevitably Since the newcomer is an unskilled labor there should be orientation program and training program. For that manager can allow senior employees to train new employees. Pros and Cons That is wasting the time of experienced employee but at the same time it is an investment for the company. Administration Cost There is an administration cost which should natural spring of the company. For the personal file and training documents are included to the administration cost. Pros and Cons Even though it is a cost should pay from the company, it is change magnitude the ef ficiency and effectiveness of the operations.Moral Issues esprit de corps and employee relations problems arise when the temps working alongside permanent employees for months, doing the same work and set in the same hours, but not receiving the same benefits afforded their permanent employees co-workers. So it is better to explain the beneficial side of the apprentices and make the team work schedules. Pros and Cons again there is a time waste, but still the manager can make a friendly environment to each and every employee. Legal Concerns Recent court decisions have highlighted the fact that the organization must be protective(predicate) how they hire apprentices.There must be no doubt about the workers status and about the insufficiency of eligibility for the benefits of permanent employees. And treat temp workers with the same respect and care the permanent staff. Pros and Cons The manager has to pay more perplexity to the intelligent remnants. And that will hit to the efficiency of the operations. But by paying more attention to those problems, managers can prevent from complex situations. deduction Organizations are conducting updated techniques, methods and the process maintain the economical and effectiveness of operations. pitying recourse management is one of the most important concepts of the company. Since the scientific equipment and methods increase the productivity, there are arrangements to process and maintain employee satisfaction. HR Managers are responsible for(p) for making policies, designing and devising merciful resource strategies, contributing to the corporate plan of the organization, integrating human resource activities to the main purpose of the organization. Work life balance concept is one of the best practices of HRM. capital punishment of the work life balance concept is beneficial for both parties.Efficient, innovative and actuate workforce is an asset to the company. And having a flexible work arrangement is facilitating employee satisfaction. They can easy to handle the day to day works. in front implement the process the management of the company should have proper knowledge about the concept and should identify the requirement of the employee. And they should conduct program to train their employees to implement the concept. Management should have rearranged the policies and schedules to maintain the control the concept. because only company can increase the bottom line. differently employee may expect more excuses and the flexibility and then they will miss their works. Within the work life balance environment it should be careful to maintain the absenteeism. It is better if management can get a solution from the organization without taking solutions from the outside. Job sharing, rescheduling, job expanding, promotions and interior recruitment are the internal solutions for the absenteeism. Otherwise every time organization has to pay the big cost to solve problems. whence empl oyees will use to get solutions from out every time.They will not be serious in their work. In this case I have selected apprentice trainee for the vacancy. Because the change is a pain for employees. May be it is not effective the internal recruitment process. There is no contract with the employee and the employer in apprentice. Since the problem is for a short time period, that is the most possible solution than others. References Dayarathne N W K D K. (2007) forgiving Resources Management Theory and Practice, Colombo S. Godage Brothers Snell. Bohlander. Vohra. (2007) Human Resources Management,DelhiCengage Learning http//wiki. answers.com/Q/How_can_high_absenteeism_of_employees_affect_an_organization 8/12/2013 http//www. qld. gov. au/health/mental-health/balance/lifestyle/index. hypertext markup language 8/14/2013 http//www. chamberscolombo. com/types_of_employment 10/15/2013 http//www. apprentice-forward. org. uk/YoungPeople/AdvantagesDisadvantages. asp 8/15/2013 http//www. b usinessknowhow. com/manage/hire-temp. htm 8/13/2013 http//www. hrmagazine. co. uk/hro/features/1078051/is-business-flexible 8/13/2013 http//www. hrsrilanka. com/resources/articles/81-terms-and-conditions-of-employment-in-sri-lanka 8/16/2013 https//www. whoi. edu/HR/page. do?pid=14332ct=901cid=2248/16/2013 http//www. inc. com/cyclopedia/flexible-work-arrangements. html8/16/2013 Appendix Case larn Mr. Gamini is the regional manager of the YTB Bank regional office Kirulapone and very new-fangledly he is facing problems with 4 of his tellers out of the 7 in the office. One female teller has already gone on maternity leave and after the cession of the said leave quota she has to report back by next week, yet since her newly born baby was a premature one still she is keeping the child in the Neonatal unit of the Colombo Hospital and meanwhile she has made written request from Mr.Gamini to extend her leave. The second tellers mother has fallen in the house and fractured her leg and this teller being the one and only child of the family had to look after her mother and request at least one month leave. The third teller has two little ones in the year 1 and 3 respectively and needs to go early by 12pm to collect her little ones after school since there was no one to take care of them after school as they have come to Colombo recently and the other thing is her husband was a supervisor of a factory who is usually arriver home late.The fourth one, most competent teller to be a transposition to Mr. Gamini after him with good knowledge, skills and experience as identified by Mr. Gamini is demanding to exempt herself for a few hours from daily work in order to continue her MBA. Early time none of these kind of request was entertained by the management of the band and from recent past the management is adopting a more flexible procedure and practice with regard to this type of work-life-balancing-dual-responsibilities of workers. Thus the new slip demands the regional m anager Mr. Gamini to become a flexible